Job Description

Opportunity Description

Seattle Central College is looking to hire an Administrative Assistant 3 in Student Development.

Salary Range for this position is $43,812 to $56,916 annually (depending on experience).

Application and required materials must be submitted no later than January 27^th, 2025. 

Position Summary

Are you passionate about organization, service, and collaboration? Have you created/built/ contributed to a team resulting in improving service to others? If these questions resonate with you, then we invite you to consider joining our team, an equity-focused open-access college dedicated to helping all students achieve their academic and professional goals. As an Office Administrator, you will be responsible for being a key member of the team that works together in order to serve students. In this role, you will provide higher-level, direct administrative and confidential support to our department.

Student Development supports student engagement through learning experience that extends beyond the classroom. It serves to help students increase awareness and participation in cocurricular activities that support and complement their learning.

This position is temporary non-permanent and is funded through 8/3/2025, with the possibility of an extension.

About Us

We are a district of three distinct colleges: North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation. 

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

As a Seattle Colleges employee, you will gain access to a great benefits package including: 

• Competitive Pay Rates 
• Promotional Opportunities 
• Great Medical, Dental, and Retirement plans 
• Paid Sick and Vacation Leave 
• Transportation benefits 
• Tuition Waivers
• PEBB Wellness Plan 
• Washington State Employee Assistance Programs (EAP)

Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities.

Application Procedures:

• Attached current Resume
• Attached cover letter addressing how your background intersects with the job

Required application materials must be completed and submitted online

Notice to Applicants: 
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.

Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.

What you will be working on:

• Assists Dean in implementing campus policies, procedures, and practices.
• Participates in strategic and quality planning process and in the development of division, department, and program priorities.
• Coordinates the Dean's calendar, screens calls and visitors; represents dean at meetings when necessary; makes travel arrangements; screens prioritizes, and distributes mail.
• Assists Dean with the Student Complaint Process tracking cases and correspondence, scheduling meetings and conferences.
• Serves on the Student & Activities and UTF committees with the Dean in order to allocate annual funding requests. Schedules the committee, takes and distributes minutes for the academic year. Provides insight and knowledge concerning past budgets and current requests. Creates, monitors and develops budget estimates and reports submitted to the president and board of trustees.
• Monitors all Student & Activities and UTF budgets and informs Dean of their status.
• Directs the front office operations (Office Management) securing front office coverage, staffing (hiring, training, supervising, and evaluations) and assignment of job duties. Organizing office space, modifying workflow processes for efficiency. Supervises the front office full-time and hourly staff including delegating responsibilities.
• Is the designated department credit card holder, keeps log, monitors visa charges, reconciles online statements, and reallocates charges to appropriate areas.

This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting.

What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• High school graduate or GED
• 3 or more years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work; formal education will substitute year-for-year experience.
• Demonstrated ability to offer culturally responsive service in a diverse and multicultural environment
• Demonstrated customer services skills
• Demonstrated ability to communicate effectively, both in writing and speech
• Demonstrated budget development and oversight experience
• Demonstrated experience with record keeping, information management, and report writing
• Demonstrated ability to multi-task and meet deadlines
• Demonstrated ability to interpret and apply rules and regulations

Physical Demands and Disability Accommodation

Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources.

OFFICE SETTING:

Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: 

• Ability to operate office equipment, receive and interpret data, and prepare various materials
• Ability to exchange information with supervisor, lead, co-workers, and students
• Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion
• Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings 

Notice of Non-Discrimination Statement 

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of "bullying" behaviors, including "cyberbullying."

Inquiries regarding compliance and/or grievance procedures may be directed to the Director of Legal Compliance.

Background Check Statement 

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.

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