Project Planner/Manager, Facilities
Job Description
Job Title
Project Planner/Manager, FacilitiesPosition Type
ManagementPosition Code
1ADA25FTE
1Pay Rate (or Annual Salary)
$169,500 - $206,061/annualJob Location
District Office - Dublin, 7600 Dublin Blvd., 3rd Floor, Dublin, CA 94568Department
Facilities Planning and ManagementJob Summary
The Chabot-Las Positas Community College District is seeking a Project/Planner/Manager, Facilities at the District Office in Dublin, California.
Under general direction of the Vice Chancellor, Facilities/Bond Program and Operations, the Project Planner/Manager, Facilities supervises the planning and construction of new college facilities and major rehabilitation and modernization projects; acts as liaison between the District, steering groups, college facilities committees, architects and engineers, Department of State Architect (DSA), contractors, inspectors and others to assure that authorized construction and renovation projects are accomplished in accordance with approved policies and procedures; interprets, enforces and assists in development of policies, methods and procedures relating to construction activities; makes regular contact with DSA personnel and District departmental personnel to ensure project(s) conforms to established budgets, schedules, and project modifications are carried out without delay; prepares and maintains cost analysis data for projects and current schedule of construction and renovation projects; performs related duties as required.
This is position is partially funded by Measure A. Continuation of this position is contingent upon available funding on a year to year basis.
Under general direction of the Vice Chancellor, Facilities/Bond Program and Operations, the Project Planner/Manager, Facilities supervises the planning and construction of new college facilities and major rehabilitation and modernization projects; acts as liaison between the District, steering groups, college facilities committees, architects and engineers, Department of State Architect (DSA), contractors, inspectors and others to assure that authorized construction and renovation projects are accomplished in accordance with approved policies and procedures; interprets, enforces and assists in development of policies, methods and procedures relating to construction activities; makes regular contact with DSA personnel and District departmental personnel to ensure project(s) conforms to established budgets, schedules, and project modifications are carried out without delay; prepares and maintains cost analysis data for projects and current schedule of construction and renovation projects; performs related duties as required.
This is position is partially funded by Measure A. Continuation of this position is contingent upon available funding on a year to year basis.
Representative Duties
1. Responsible for assisting in the facilitation of construction projects outlined in the Master Facilities Plan and as described in the Measure B and Measure A Bonds.
2. Provides project management throughout the life of a project; develops project plans in coordination of campus Facilities Committees or administration; manages consultant and construction contracts; facilitates planning and design approvals from State and other involved agencies; provides program/project financial management control; provides regular program/project status reports to various departments.
3. Reviews and approves consultant, construction contracts and budget requests; periodically reviews and provides guidance/feedback on program progress.
4. Participates in project design process; reviews and responds to proposed modernization plans; factors design and construction activities into site academic year planning.
5. Monitors and reviews program progress; audits and reports financial policies and procedures applied by District.
6. Provides technical expertise, logistic support, architectural oversight, progress reporting, scheduling, planning and coordination services and other requested assistance to District in implementation of the Bond program.
7. Provides professional planning, design and engineering, and construction administration services on assigned college projects.
8. Prepare and maintain a variety of narrative and statistical records reports and files related to projects, architects, contractors, plans, specifications, financial activity and assigned duties.
9. Communicate with administrators and campus personnel, outside agencies, including bidders, architects, contractors and developers to coordinate activities and programs, resolve issues and conflicts and exchange information.
10. Attend and participate in various meetings as assigned.
11. Schedule and chair weekly progress meetings of the Project A/E; prepare agendas and minutes of these meetings; process A/E’s and other consultant invoices and progress payments; review designs for program compliance; identify and assist in resolving programmatic and other conflicts; and monitor compliance with responsibility assignments.
2. Provides project management throughout the life of a project; develops project plans in coordination of campus Facilities Committees or administration; manages consultant and construction contracts; facilitates planning and design approvals from State and other involved agencies; provides program/project financial management control; provides regular program/project status reports to various departments.
3. Reviews and approves consultant, construction contracts and budget requests; periodically reviews and provides guidance/feedback on program progress.
4. Participates in project design process; reviews and responds to proposed modernization plans; factors design and construction activities into site academic year planning.
5. Monitors and reviews program progress; audits and reports financial policies and procedures applied by District.
6. Provides technical expertise, logistic support, architectural oversight, progress reporting, scheduling, planning and coordination services and other requested assistance to District in implementation of the Bond program.
7. Provides professional planning, design and engineering, and construction administration services on assigned college projects.
8. Prepare and maintain a variety of narrative and statistical records reports and files related to projects, architects, contractors, plans, specifications, financial activity and assigned duties.
9. Communicate with administrators and campus personnel, outside agencies, including bidders, architects, contractors and developers to coordinate activities and programs, resolve issues and conflicts and exchange information.
10. Attend and participate in various meetings as assigned.
11. Schedule and chair weekly progress meetings of the Project A/E; prepare agendas and minutes of these meetings; process A/E’s and other consultant invoices and progress payments; review designs for program compliance; identify and assist in resolving programmatic and other conflicts; and monitor compliance with responsibility assignments.
Minimum Education and Experience
Any combination equivalent to: Baccalaureate degree in construction management, engineering, architecture or related field and five years increasingly responsible experience involving the management of construction projects, including scheduling, estimating and public works contracts.
Evidence of sensitivity to and an understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college students, including those with physical or learning disabilities.
You will be required to upload your transcripts. You must upload all applicable transcripts, credentials and/or certificates required to meet minimum qualifications for the position for which you are applying. Any degrees earned outside the United States must have an official US evaluation (course by course) of the transcripts and must be submitted with the application. The US evaluation must be done by a member of the NACES (https://www.naces.org/members). In the case that the file you are uploading is too large or you do not have your transcripts readily available, please upload a document in place of stating you will be sending the documents to the Office of Human Resources, 7600 Dublin Boulevard, 3rd Floor, Dublin, CA 94568, or by fax (925) 485-5254, by 5:00 p.m. (PST) on the closing date.
Evidence of sensitivity to and an understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college students, including those with physical or learning disabilities.
You will be required to upload your transcripts. You must upload all applicable transcripts, credentials and/or certificates required to meet minimum qualifications for the position for which you are applying. Any degrees earned outside the United States must have an official US evaluation (course by course) of the transcripts and must be submitted with the application. The US evaluation must be done by a member of the NACES (https://www.naces.org/members). In the case that the file you are uploading is too large or you do not have your transcripts readily available, please upload a document in place of stating you will be sending the documents to the Office of Human Resources, 7600 Dublin Boulevard, 3rd Floor, Dublin, CA 94568, or by fax (925) 485-5254, by 5:00 p.m. (PST) on the closing date.
Minimum Qualifications
KNOWLEDGE OF:
1. Management of operations and activities involved in the design, construction and commissioning of District facilities.
2. Modern building construction practices and laws governing the construction and renovation of public buildings.
3. Public works construction inspection processes and procedures.
4. General practices and procedures involved in public contract and purchasing negotiation and administration.
5. Practices, procedures, standards and techniques used in the design, development and implementation of construction, renovation and repair projects.
6. Interpersonal skills using tact, patience and courtesy.
7. Applicable Local, State and Federal laws, codes, ordinances, regulations, policies and procedures.
ABILITY TO:
1. Plan, organize and direct operations and activities involved in the design, construction, implementation and completion of District building and facility construction, renovation and repair projects.
2. Establish and maintain cooperation, harmonious and effective working relationships with others, including but not limited to college and District officials, instructors, staff, and other employees and the public.
3. Coordinate and direct communications, personnel and resources to complete projects in a timely and cost-effective manner.
4. Plan, organize and direct the preparation, distribution, review and approval of planning, construction, contractual, architectural and engineering documents, correspondence and related materials.
5. Coordinate and direct bidding, architectural planning, construction and project closeout.
6. Work independently with little direction.
7. Communicate effectively both orally and in writing.
8. Read and interpret architectural and engineering plans and specifications.
9. Analyze situations accurately and adopt an effective course of action.
10. Meet schedules and time lines.
11. Prepare and maintain comprehensive narrative and statistical records and reports.
12. Facilitate meetings and group settings.
13. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
1. Management of operations and activities involved in the design, construction and commissioning of District facilities.
2. Modern building construction practices and laws governing the construction and renovation of public buildings.
3. Public works construction inspection processes and procedures.
4. General practices and procedures involved in public contract and purchasing negotiation and administration.
5. Practices, procedures, standards and techniques used in the design, development and implementation of construction, renovation and repair projects.
6. Interpersonal skills using tact, patience and courtesy.
7. Applicable Local, State and Federal laws, codes, ordinances, regulations, policies and procedures.
ABILITY TO:
1. Plan, organize and direct operations and activities involved in the design, construction, implementation and completion of District building and facility construction, renovation and repair projects.
2. Establish and maintain cooperation, harmonious and effective working relationships with others, including but not limited to college and District officials, instructors, staff, and other employees and the public.
3. Coordinate and direct communications, personnel and resources to complete projects in a timely and cost-effective manner.
4. Plan, organize and direct the preparation, distribution, review and approval of planning, construction, contractual, architectural and engineering documents, correspondence and related materials.
5. Coordinate and direct bidding, architectural planning, construction and project closeout.
6. Work independently with little direction.
7. Communicate effectively both orally and in writing.
8. Read and interpret architectural and engineering plans and specifications.
9. Analyze situations accurately and adopt an effective course of action.
10. Meet schedules and time lines.
11. Prepare and maintain comprehensive narrative and statistical records and reports.
12. Facilitate meetings and group settings.
13. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Desirable Qualifications
1. Comprehensive knowledge of Proposition 39 bonds, general administrative principles; negotiating techniques; principles and practices of technical operations of the program management principles; budget preparation and administration; public capital project finance and construction.
2. Candidate must posses the ability to plan, organize and direct the work of professional staff; analyze and solve problems; make judgment on all decisions and realize the ramifications and possible impact of each decision; deal tactfully and effectively with government officials, college facility committees, representatives of the community and outside groups and interests and others at all levels concerning business activities; prepare clear, concise and comprehensive technical reports, correspondence, and proposals to political bodies; establish and maintain effective oral communication and cooperative working relationships.
3. Experience in DSA (Division of State Architecture) permitted college/school construction or modernization projects is highly desirable.
2. Candidate must posses the ability to plan, organize and direct the work of professional staff; analyze and solve problems; make judgment on all decisions and realize the ramifications and possible impact of each decision; deal tactfully and effectively with government officials, college facility committees, representatives of the community and outside groups and interests and others at all levels concerning business activities; prepare clear, concise and comprehensive technical reports, correspondence, and proposals to political bodies; establish and maintain effective oral communication and cooperative working relationships.
3. Experience in DSA (Division of State Architecture) permitted college/school construction or modernization projects is highly desirable.
Physical Demands and Working Environment
INDIVIDUALS WITH DISABILITIES WHO ARE UNABLE TO CARRY OUT THE PHYSICAL ACTIVITIES OF THE POSITION WILL RECEIVE REASONABLE ACCOMMODATIONS TO ENABLE THEM TO PERFORM THE ESSENTIAL FUNCTIONS OF THE POSITION.
EEO Statement
It is the policy of this District to provide equal opportunity in all areas of
employment practices and to assure that there shall be no discrimination against
any person on the basis of sex, ancestry, age, marital status, race, religious
creed, mental disability, medical condition (including HIV and AIDS), color,
national origin, physical disability, family or sexual preference status and other
similar factors in compliance with Title IX, Sections 503 and 504 of the
Rehabilitation Act, other federal and state non-discrimination regulations, and its
own statements of philosophy of objectives. The District encourages the filing of
applications by both sexes, ethnic minorities, and the disabled.
Posting Number
AS772POpen Date
12/19/2024Close Date
01/15/2025Open Until Filled
NoSpecial Instructions to Applicants
The Board of Trustees has updated Board Policy 7330 to incorporate information on COVID vaccination requirements, which are currently suspended. Accordingly, employee(s) must comply with the Board Policy found at:
http://districtazure.clpccd.org/policies/files/docs/BP7330.pdf.
http://districtazure.clpccd.org/policies/files/docs/BP7330.pdf.
Notification to Applicants
The Chabot-Las Positas Community College District reserves the right to close or not fill any advertised position
Instructions for Personal Qualifications Statement
The purpose of the personal qualifications statement is for you to provide information on how your education and experience relate to the requirements and duties of the position. There is no form to complete. Applicants are requested to provide their personal qualifications statement by uploading a document, the same way as you do for your cover letter.
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