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Dean of Planning, Research, Innovation, and Effectiveness (PRIE)

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San Mateo County Community College District

Job Description

Posting Number

20141923S

Position Title

Dean of Planning, Research, Innovation, and Effectiveness (PRIE)

Location

College of San Mateo

Department

Research / Planning / IE CSM (DEPT)

Position Number

4A0002

Percentage of Full Time

100%

FLSA

Exempt (does not accrue overtime)

Months per Year

12

Min Salary

$192,672 (annual)

Max Salary

$244,800 (annual)

Position Type

Administrative/Supervisory Positions

Who We Are

The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on "Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces our commitment to provide quality education and promote life-long learning — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice. We achieve this through broad collaboration among faculty and classified staff, administration, students and community partners.

The College and the District

College of San Mateo (CSM) is part of the San Mateo County Community College District and is a Hispanic Serving Institution and Asian American Native American Pacific Islander Serving Institution. The college enrolls approximately 15,000 students each academic year. CSM has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on College of San Mateo’s Office of Planning, Research, Innovation, & Effectiveness (PRIE) website.

Who We Want

We value the ability to serve students from a broad range of academic, socioeconomic, cultural, disability, gender identity, sexual orientation, racial and ethnic backgrounds. We prioritize applicants who demonstrate an understanding of the benefits that diversity brings to a professional educational community. The successful candidate will be an equity-minded individual who is committed to collaborating with faculty, classified staff, administration, students and community partners in strengthening the culture of equity and antiracism throughout the District. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping students achieve their educational goals.

The Position

The position is responsible to the President and serves as the college administrator responsible for planning, developing, and conducting institutional planning, assessment, and evaluation of institutional effectiveness. The position is responsible for developing and executing a sustainable strategy for the overall college innovation vision that supports student success and institutional effectiveness, and that allows the college to respond rapidly to changes in the external environment. The position oversees and implements planning and institutional effectiveness activities to positively impact student outcomes; oversees and coordinates implementation of the college Strategic Goals and Initiatives and the Educational Master Plan and provides leadership in other major planning and strategic innovation efforts. In addition, the position is responsible for the conceptualization, design, execution, and coordination of research at the college level to support the planning and evaluation of all programs and services through the continuing assessment of student needs and analysis of student outcomes and for providing information and strategic direction that will assist the college in improving student success. The Dean will be joining a leadership team that is expected to uphold values of social justice and equity and be committed to a “Students First” philosophy.

Duties and Responsibilities

The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
  1. Oversee the ongoing development and implementation of the college’s Strategic Goals and Initiatives in alignment with the SMCCCD Strategic Plan, by ensuring the development of strategic priorities, meaningful objectives, assessment, and consistently reporting the outcomes of evaluation activities
  2. Provide leadership in the development of policies and procedures for planning, assessment, research, innovation, and institutional effectiveness
  3. Provide leadership, vision, and direction for PRIE to faculty, staff, and community partners as appropriate
  4. Manage the assigned budget for the PRIE office
  5. Coordinate a systematic and integrated institutional planning process that is aligned with accreditation, the District Strategic Plan, the college Strategic Goals and Initiatives and the Educational Master Plan, and other planning processes
  6. Compile, analyze, and maintain statistical and other data for reports related to institutional effectiveness including student equity, enrollment, demographics, productivity, student success, retention, persistence, and transfer rates, and provide college-level reports as assigned; coordinate timely responses to surveys and reports required by external agencies and other ongoing college efforts to measure its effectiveness
  7. Provide consultation, support, and technical assistance on specific research and grant projects for divisions, departments, programs, governance committees, and individual faculty, staff, managers, and administration
  8. Collaborate with District Information Technology Services Department, the District Planning and Research Council, and the District Planning, Research, and Institutional Effectiveness (PRIE) Office
  9. Hire, train, supervise, and evaluate college PRIE office staff; delegate assignments when appropriate
  10. Design overarching plans for implementing strategic innovations and initiatives, as well as provide support for college units to design and deploy innovative strategies
  11. Serve on state, District, and college committees and councils as designated by the college President

Research
  1. Provide leadership in establishing research priorities based on college goals and initiatives
  2. Develop, review, and report on measures of institutional effectiveness and outcomes
  3. Coordinate with relevant college and District stakeholders to ensure data integrity and effective reporting functions
  4. Specify measures of institutional and program effectiveness (working with college administration)
  5. Facilitate a culture of data inquiry based on timely, focused, and accurate information from multiple data sources
  6. Keep abreast of national and state institutional effectiveness practices by participating in conferences and professional organizations
Innovation
  1. Serve as a thought leader and advisor to the President by identifying innovative programs and practices that provide the college opportunities to impact student learning, success, and completion
  2. Research and review opportunities with external constituencies as related to furthering the strategic goals of the college and make recommendations to appropriate college stakeholders as to the viability of these opportunities
  3. Work collaboratively with college stakeholders to prioritize and incubate innovative programs and initiatives
Assessment
  1. Provide leadership in sustaining an assessment infrastructure for regular, ongoing meaningful assessment that is integrated into planning, and advocate for resources to implement
  2. Coordinate program review, providing support for college employees to engage in a concerted self-evaluation to generate a responsive, viable yet visionary plan
  3. Provide leadership in the design, implementation, and analysis of student satisfaction surveys, campus climate and (in collaboration with the District Research Office) community surveys
  4. Provide leadership in academic, support, and administrative assessment efforts
Accreditation
  1. Act as the Accreditation Liaison Officer and coordinate continuing institutional self-evaluation scheduling and logistics in preparation for accreditation review; manage response efforts as required by the Accreditation Commission; compile and submit accreditation update reports
  2. Provide leadership in the preparation and the development of responses to ACCJC (accreditation) related to the reaffirmation of accreditation
  3. Serve as key emergency prevention, preparedness, and response personnel as assigned
  4. Perform other related duties as assigned by the President

Minimum Qualifications

  • Possession of a Master’s degree or above OR the equivalent
  • One year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment
  • Proficiency with contemporary software and platforms that facilitate planning and research
  • Demonstrated experience in budget development and management
  • Demonstrated experience in building a culture of continuous improvement in higher education institutions
  • A well-formed leadership philosophy, demonstrated listening skills, and experience as a successful leader who can deliver on desired outcomes
  • Demonstrated experience as a leader in implementing diversity, equity, and social justice actions
  • Understands and has experience in shared governance consultation and collaboration among college constituency groups and associated campus committees, such as Accreditation Oversight Committee, Institutional Planning Committee, Curriculum Committee, Enrollment Sustainability and Growth Work Group, and Educational Equity Committee
  • Demonstrated fiscal prudence and accountability
  • Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff
  • Understands state and federal laws, such as Title IX, Title 5 and Education Code, as well as policies, programs, regulations, and services related to student learning outcomes, assessment and inquiry, research data, and institutional effectiveness

Knowledge, Skills and Abilities

  1. Successful work experience demonstrating leadership, research experience, and knowledge of planning, research, and assessment activities in a college or university, or closely related setting
  2. Formal education or training in research, assessment, and/or planning, particularly related to higher education
  3. Knowledge of electronic and print research resources relative to educational research
  4. Knowledge of computer software available for various research, tracking, reporting, and documentation activities
  5. Skill in research and strategic planning technology and methodologies, including facilitation of group planning activities
  6. Skill in establishing and maintaining effective educational and planning partnerships
  7. Skill in oral communication, including persuasive communication and public speaking
  8. Skill in written communication, including ACCJC and other formal report composition
  9. Skill in conducting comprehensive research on a variety of topic areas, particularly related to education
  10. Skill in respectful and sensitive communication with people who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
  11. Ability to supervise, manage, and evaluate staff
  12. Ability to work effectively as part of a team

Physical Requirements

This classification requires the ability to type, use a phone, stand intermittently, walk, bend and stoop, occasionally lift, carry, push, pull, or otherwise move objects weighing 35 pounds or less, work at a computer, including viewing a monitor for various lengths of time, repetitive use of a keyboard, mouse, or other control devices, dexterity of hands and fingers to operate keyboard and mouse, hearing and speaking to communicate and provide information to others and ability to operate a motor vehicle in order to perform the essential functions.

Benefits

Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Academic employees participate in the State Teachers’ Retirement System, a defined-benefit retirement plan through the State of California (no contributions to Social Security). Optional tax-deferred 403(b) and 457 retirement plans are also available.

Open Date

12/10/2024

First Review Date

01/21/2025

Open Until Filled

Yes

Special Instructions Summary

Required Application Materials All applicants are required to submit:

1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).

2. A resume that details all relevant education, training, and other work experience.

3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.

Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/

Conditions of Employment

Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)
Foreign Education completed outside of the United States must be deemed equivalent to that gained in conventional/accredited U.S. education programs in order for it to be considered for the satisfaction of minimum qualifications. Foreign transcripts must be translated and evaluated by a U.S.-based credentials evaluation service. The District currently accepts evaluations from agencies approved by the California Commission on Teacher Credentialing.

2. Submit verifications of prior employment

3. Satisfactory references

4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States

6. Approval of your employment by the SMCCCD Board of Trustees

7. Provide a certificate of Tuberculosis exam for initial employment.

8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement

The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accommodations

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form

Annual Security Report

San Mateo County Community College District’s (SMCCCD) 2024 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years (2021–2023) concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD.  The 2024 Annual Security Report also outlines various campus safety and security policies concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters.  The Annual Security Report also includes important tips to help every community member remain safe and avoid becoming a victim of crime. The 2024 Annual Security Report is now available on the Public Safety website. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000.  The report includes information about criminal activity on our campuses, emergency procedures, and resources. 

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