Essential Duties and Responsibilities
The staff assistant is responsible for providing all secretarial support required by the College’s Community & Media Relations Office.

As an employee of Laredo College, you are expected to adhere to the LC Employee Handbook, the LC Local and Legal policies  (www.laredo.edu)  and the Vice President of Institutional Advancement’s (VPIA) expectations and protocols at all time.

In addition, a confidentiality agreement should be signed every year on NEOED.

Characteristic Duties and Responsibilities
1. Greets the public, provides typing, filing, data management, photocopying, and other clerical support. 
2. Maintains office calendars, distributes mail, schedules appointments and meeting, and alerts staff of deadlines.
3. Provides information and referral to the college staff and college visitors.
4. Maintains databases and collects information from college departments and units to assist in promoting the college services and programs. 
5. Receives and process departmental deliveries and ensures certificates of conformance are processed accordingly. 
6. Assists in the scheduling, tracking, and reporting of all Community and Media Relations Office service requests.
7. Performs computerized departmental bookkeeping by tracking all account expenses, preparing requisitions and providing periodic expenditure reports as requested. Additionally, the Staff Assistant must keep track of all purchase orders, certificates of conformance and other important documentation. 
8. Assists in the preparation of the annual budget documentation and other administrative functions.
9. Prepares correspondence, travel requests and other essential departmental paperwork.
10. Attends departmental meetings and prepares meeting agenda and minutes.
11. Schedules and supervises work-studies assigned to the department.
12. Provides support for special events and other special projects that department participates on.   
13. Performs other duties that support departmental needs as assigned by the Community & Media Relations Office Director. 

NOTICE:  Required Documents
To be considered for this position, you are required to upload your resume and unofficial transcript(s). If recommended for this position an official transcript(s) will be required. In addition, if a license or certificate is required for this position, upload proof of your current license/certificate.
Required:

• High school diploma or equivalent and three years of related experience and/ or training, or equivalent combination of education and experience.
• Three years of related secretarial or clerical experience and/ or training, or equivalent combination of educational and experience.
• Must have a valid Driver’s License and current car insurance to travel as required.  . In accordance with CJ (Local) while driving on College District business, employees are required to abide by all applicable laws, rules, regulations ordinances, policies, and procedures.

1. A professional disposition is required at all times. 
2. Bilingual (English and Spanish) preferred. 
3. Strong customer service and community relations skills. 
4. Ability to use personal computer and various word processing and spreadsheet software programs which includes MS Office Suite, Zoom, TEAMS, One Drive, Google Drive and the internet to promote efficiency. 
5. Must be able to multi-task. 
6. Must be able to adapt and work well under pressure. 
7. Must be able to exercise good judgment, maintain a positive attitude, and work in a fast-paced environment. 
8. Must possess effective clerical and office secretarial skills such as filing, word processing, and must be able to use standard office equipment. 

Supervision Exercised
Work-study students.
Supervision Received
The Staff Assistant reports directly to the Community & Media Relations Office Director.
Physical Requirements
While performing the duties of this job, the employee is regularly required to sit.  
The employee is occasionally required to stand, walk, stoop, kneel, or crouch.  
The employee must occasionally lift and/or move items weighing up to 50 pounds.   
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
Work is performed in a standard office environment.    
Work inside a well-lighted and air-conditioned area most of the time.  
The noise level in the work environment is usually quiet to moderate.
Safety
Required to work safely and follow safety rules.    
Report unsafe working conditions and behavior.  
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
Special Conditions
Immediate supervisor may assign other duties.  
May be required to work outside regular working hours, as needed.  
May be required to work at a different college work site or campus as needed.
EEO Statement
In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices. 
Foreign Degrees
Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-state_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm
Disclaimer
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.