The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Position Summary

The Center for Health Leadership and Impact (CHLI) designs and implements programs that build the capacity of groups to work together and transform their communities into healthier environments.

The Program Administrator I will be responsible for assisting in operational and administrative functions of the Center. The incumbent will provide a full range of administrative and operational support to the CHLI including fiscal management processes, invoice management and processing, credit card reconciliation, travel planning and management, and fiscal support.

This is a remote regular full-time position.

Full salary range for this position: $62,968 to $90,167 per year. The typical hiring range for this position is from $62,968 (minimum) to $76,568 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

Essential Duties & Responsibilities

• Serve as point person on the Program Administration team for contract processing, travel claims, invoice processing, monthly credit card report processing and check requests.
• Provide fiscal/grants management support including reconciling credit cards and internally monitor/track CHLI’s multiple complex budgets against PeopleSoft, and purchasing supplies.
• Serve as event/project management point person for travel including developing travel guidance in accordance with grant/event specifics and PHI/funder guidance; contracting with hotels and serving as point person for the CHLI travel agent for all staff and participant event travel reservations.
• Handle fiscal communications and inquiries with vendors and outside partners regarding requests for W9, OPIS, Direct Deposit and invoices per contract payment schedule via emails and phone calls.
• Maintain and manage the filing of agreements/vendor contracts and supporting documents utilizing cloud-based storage and task management tools (i.e. Box and Wrike).
• Process check requests and invoices payments using Access Database.
• Perform other duties as needed in support of the Center.

Minimum Qualifications

• 3 years of related experience in finance, accounting, budgeting or other related field.
• Bachelor’s degree, or substitute with four additional years of related experience.

Other Qualifications

• Strong oral communication skills, including translating technical material for a lay audience.
• Strong interpersonal skills – ability to communicate and establish effective working relationships with all levels within the organizations, and interact effectively with co-workers, customers, and other stakeholders.
• Ability to make independent decisions following standard policies and procedures and to work independently with limited supervision.
• Ability to develop, oversee, and manage workplans.
• Ability to facilitate meetings, build consensus, and work collaboratively.
• Teamwork skills: ability to balance team and individual responsibilities and support others’ efforts to succeed.
• Ability to function in a fast-paced environment, make simultaneous progress on multiple tasks, and meet deadlines.
• Problem-Solving: ability to identify and resolve problems in a timely manner; ability to develop alternative solutions.
• Good computer skills including Microsoft Word, Excel, PowerPoint, and internet searches.
• Ability to exercise initiative, be creative, and be resourceful.
• Bachelor’s degree or course work in accounting or finance is preferred.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

#LI-REMOTE

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We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.