Administrative Specialist (Campus Operations)
Job Description
Job Responsibilities
Serves as administrative specialist for Campus Operations. Assists in coordination of office functions and provides administrative services for all Campus Operations Departments.
- Assists in coordination of office functions and provides administrative services for the daily activity of all Campus Operations Departments to include Purchasing Card reconciliation.
- Serves as primary administrator of computerized Maintenance Management System. Enters new users, budget codes and equipment. Receives daily maintenance work order request and enters them into MMS. Enters into MMS Direct trouble reports received from faculty/staff for all campuses.
- Enters Campus Operations purchase requisitions into computerized purchasing system. Monitors blanket POs for department. Reconciles invoices, purchase orders and releases for payment. Compares purchase orders to budget.
- Assist Campus Operations Maintenance, Custodial, Grounds and HVAC with daily needs and resolve issues.
- Serves as back up to support college fleet vehicles.
- Maintains yearly waste report for SC DHEC. Responsible for collecting recycling results and submission to the state.
- Provides for Campus Operations Director & Energy Manager monthly energy information collected from utility bills. Maintains energy accounting spreadsheet and submits monthly campus reports to management.
Minimum and Additional Requirements
HS diploma or GED.
Preferred Qualifications
Intermediate skills with Microsoft Word, Excel, Publisher, and PowerPoint, as also Adobe Acrobat Professional
Additional Comments
Spartanburg Community College is an affirmative action and equal opportunity employer for all qualified persons regardless of race, color, sex, - including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
*Please mention you saw this ad on HigherEdPost.*
