Job Description

Executive Secretary, Lvl 5

Graduate School Of Education, Lincoln Center

Fordham University

 

Fordham University has an excellent reputation as a dynamic institution located in New York City.  Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools. 

 

• Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
• We offer tuition remission for employees and their dependents 
• A generous employer match towards a 403(b) retirement plan.
• As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
• As part of its work-life balance program, the University provides generous PTO including 10 vacation days, 12 sick days, 4 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.  
• University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

 

Essential Functions        

• Assists in establishing and maintaining efficient office systems and procedures.
• Provides direct clerical support to the dean, associate dean, assistant dean, other administrators, and faculty as requested.
• Inputs and manages data accurately, generates reports using Fordham database systems and software, and assists in organizing and maintaining documents and records, including proper formatting for memos, letters, and others.
• Assists with developing, organizing, and maintaining school-related official forms and documents.
• Disseminates printed and electronic materials with complete information upon request from administrators and faculty in a prompt and timely manner.
• Responds to faculty and administrator communications and requests in a timely manner.
• Assists with copying, faxing, filing, and document preparation, such as handouts and course materials.
• Provides logistical support as needed for events, meetings, activities, lectures, social gatherings, and ceremonies.
• Maintains up-to-date school/division calendars and checklists of important dates, meetings, and events.
• Ensures confidentiality and security of confidential records/information.

 

 

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.

 

Management Responsibilities  

Guides work of other employees who perform essentially the same work and/or student workers. Organizes, sets priorities, schedules and reviews work, but is generally not responsible for final decisions in hiring, performance management or compensation.

         

Required Qualifications: Education and Experience        

• High School diploma equivalent required.
• Minimum 3 years of clerical/office experience.

 

Required Qualifications: Knowledge and Skills     

• Proficiency with software applications such as Microsoft Word, Excel, PowerPoint, Google spreadsheets, etc.
• Demonstrated organizational skills, self-motivated, detail-oriented, and able to prioritize responsibilities.
• Possess clear and effective communication skills.
• Ability to work independently as well as part of a team in a complex environment.
• Possess integrity, strong ethical standards, and ability to problem-solve.
• Strong interpersonal skills with a customer-service orientation.
• Mandatory Competency Testing.
• Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

 

Preferred Qualifications 

• Bachelor’s degree preferred.
• Prior experience in higher education/educational institutions preferred.

 

Minimum Biweekly Salary for All Others: $2,133.10

 

Maximum Biweekly Salary for All Others: $2,133.10

 

Union Affiliation: Local 153

         

START DATE: ASAP

 

APPLY HERE: https://careers.fordham.edu/postings/8556

 

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools.  It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom. 

 

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

 

Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories

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