Administrative Assistant
Job Description
Nueta Hidatsa Sahnish College
Position Description
POSITION: Administrative Assistant
CLASSIFICATION: Regular, Fulltime
DEPARTMENT: President’s Office
FLSA STATUS: Non-Exempt
ACOUNTABLE To: President
PAY RANGE: DOE/DOQ
LOCATION: New Town, ND
Nueta Hidatsa Sahnish College (“NHSC”) is committed to a unique educational community founded in culture and spirituality that nurtures holistic student success.
POSITION SUMMARY
This position coordinates the daily operations of the college president’s office and performs a variety of administrative duties. Provides administrative support to the college president and the board members. Performs general office duties which consists of greeting visitors, filing documents, corresponding preparation, scheduling meetings, taking meeting minutes, maintaining office financial accounts, answering phones, maintaining travel schedules.
ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES:
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Serves as the primary contact for the President in terms of communication purposes which may include students, parents, external clients, along with business executives.
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Maintaining an open line of communication with the Board of Directors
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Creates & maintains a filing system along with preparation of reports for the board meetings and other matters.
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Schedules appointments & maintains calendar for the college president; prepares conference registration forms; travel arrangements for president, board of directors and others as needed or requested; coordinates arrangements for business and social functions of the president and board.
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Schedules meetings as requested; coordinates detail, notifies attendees, types and/or prepares and distributes meeting materials, and when requested attends meetings to take and transcribe minutes. Maintains schedule for use of president conference room.
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Preparation of financial statements, various reports, memos, invoices, letters and other pending documents
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Functions as recording secretary to board of directors, exec admin and admin meetings; prepares agenda and meeting packets; attendings meeting to take and transcribe minutes; maintains and updates the minutes book.
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Interacts with college employees, students, board members, or outside contacts to provide information or respond to requests; represents the college president where appropriate within the college community as well as with external agencies.
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Organizes and archives records and documents for presidents’ office personnel.
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Performs other related tasks and duties as required.
REQUIRED KNOWLEDGE, SKILLS & ABILITIES:
Knowledge: Must have previous experience in a business setting. Must have extensive knowledge working with Microsoft office. Proficiency and fluent with the English language. Must have knowledge working with Jenzabar.
Skills: Must be able to effectively communicate orally and in writing; must possess computer skills relevant to classroom and educational administrative setting, including Microsoft Office and Jenzabar. Capability to display a high level of organizational and planning skills.
Abilities: Must be able to work collaboratively in an educational and classroom environment; perform assigned duties with minimal supervision; and establish effective working relationships with students, faculty, staff, and the Mandan, Hidatsa and Arikara community.
REQURED EDUCATION & EXPERIENCE:
Minimum Qualifications: Associate degree in or a related field
Preferred Qualifications: Bachelor’s Degree in related field, with at least two (2) years’ experience
Applications are available on-line at www.nhsc.edu
Please forward completed NHSC application, cover letter, resume and transcripts to:
Alisha DeCoteau
Human Resources Director
Nueta Hidatsa Sahnish College
301 College Dr.
New Town, ND 58763
Nueta Hidatsa Sahnish College is a member of the AIHEC, and an Equal Opportunity Employer
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