Administrative Assistant
Job Description
How would you like to work for a dynamic, innovative and growing State College? Daytona State has trained the future leaders of Volusia and Flagler Counties and beyond for more than 65 years. Our graduates serve in the critical fields of healthcare, emergency services, business, education, hospitality, engineering, cybersecurity, digital media and more. We want you to be part of our team!
We offer competitive salaries, excellent health, dental and life insurance plans, and the opportunity to participate in the Florida Retirement System. Employees also enjoy a wide range of other incentives such as professional development opportunities, tuition reimbursement, free use of our aquatic and fitness centers, discounts on cultural events, generous leave policies and more.
We’re honored to be included in Orlando Business Journal's “Best Employers in Volusia County” rankings.
You belong here!
Required Qualifications: This position requires an Associate’s Degree and two (2) years of related work experience.
Key Responsibilities: This is not a comprehensive list of responsibilities.
- Provides administrative support for supervisor, including coordinating office operations and assisting with budget preparation and monitoring. Keeps appointment calendars and schedules appointments; makes reservations and travel arrangements; receives and screens calls, providing advanced information, or referring callers to appropriate staff. Processes and distributes incoming departmental mail.
- Creates and completes departmental and college forms; types correspondence, reports, memos, contracts, schedules, manuals, documents requisitions, and related paperwork. Completes and submits purchase requisitions for supplies and materials; assists with accountability of purchases.
- Compiles information and data for periodic and special reports; performs research and retrieval of records; conducts statistical comparisons of information; sets up and maintains record system for area of responsibility. Gathers and submits appropriate information for payroll in a timely manner.
- Attend departmental, staff and other professional meetings as requested, to exchange information or take minutes. Serve as departmental liaison as directed by supervisor.
Knowledge, Skills, & Abilities:
- Possess strong computer skills and have knowledge of software programs including Word, Excel, and PowerPoint.
- Knowledge of ERP systems such as PeopleSoft is a plus.
- Communicate well both verbally and in writing.
- Skilled in customer service, scheduling, record keeping and communication.
- Be creative and have the ability to work independently on many projects.
- Possess the ability to multi-task, utilize time management and be well organized.
Interested candidates should submit a completed online Daytona State employment application via https://mydaytonastate.silkroad.com.
For more information, please contact us at 386.506.4505 or visit our website at http://www.DaytonaState.edu.
Reasonable accommodations are available to applicants with disabilities during the application and interview process. To request accommodations, contact 386.506.4505.
Daytona State College prohibits discrimination and provides equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, color, disability, ethnicity, genetic information, gender, marital status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation and veteran status. For more details, read our policy at this site https://www.daytonastate.edu/equity/index.html or contact Human Resources at 386-506-4505 or 1200 W. International Speedway Blvd. Building 100, Room 303 Daytona Beach.
VETERANS’ PREFERENCE / EQUAL OPPORTUNITY / EQUAL ACCESS EMPLOYER
Job LocationDaytona Beach, Florida, United StatesPosition TypeFull-Time/Regular
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