Job Description

 

University of Hawai‘i, Kapi‘olani Community College, Human Resources Department is seeking applications for the Human Resources Specialist position. Please see the information about the position, the duties and responsibilities, the minimum and desirable qualifications, and the job application attachments below: 

 

Title: Institutional Support (Human Resources Specialist)           

Position Number: 0096935

Hiring Unit: Administrative Services, Human Resources Department  

Location: Kapi‘olani Community College    

Date Posted: June 25, 2024

Closing Date: July 14, 2024, 11:59 PM HST   

Band: A

Salary: Salary schedules and placement information

Temporary/Permanent: Permanent            

Funding: General

Other Conditions:  Excluded from collective bargaining. General funded position, to begin approximately August 2024, pending position clearance, availability of funds, satisfactory performance, and program needs.

Introduction
Kapiolani Community College’s Human Resources Department is responsible for all employee and employment-related matters and is committed to administering policies, programs, and services to effectively serve Faculty, Staff, and Administrators. The Human Resources Specialist will work collaboratively with other staff in the Human Resources Department and reports directly to the Human Resources Manager assisting with but not limited to various benefits related matters (e.g. vacation/sick leave, workers’ compensation, temporary disability benefits…etc). In addition, responsible for completing tasks in all aspects of the employee life cycle while ensuring compliance with respective Collective Bargaining Agreements, University policies, and Federal/State regulations.

Duties and Responsibilities
(NOTE: ** denotes Essential Functions)

• Reviews requests for all appointments and employment forms for assigned departments including but not limited to civil service, APT, Faculty (instructional,/non instructional), casual, non-credit and overload appointments for accuracy and completeness.

• **Ensures actions are in compliance with collective bargaining agreements, administrative procedures, including but not limited to, appropriate account codes, justification, etc.

• **Determines the correct method of payroll payment, e.g., lag, non-lag, after the fact, etc. Ensures that personnel transactions are processed and submitted to the payroll office to meet payroll deadlines.

• **Reviews and oversees the processing of appropriate supporting documents for new appointments, resignations, terminations, leaves without pay, transfers, pay changes, account codes and status changes.

• **Ensures that documents for all transactions for assigned area of responsibility, such as new hires, transfers, terminations, retirements and all other personnel transactions have been completed thoroughly and accurately.

• Resolves faculty and staff problems regarding employee health benefits for eligibility, procedures, rules and regulations, retirement, leaves, employment status, annuity, deferred compensation, tuition waiver, payroll procedures and pay adjustments.

• Interprets collective bargaining agreements and advises best method or alternatives to use. Keeps abreast with current laws, rules and regulations. Makes research on websites and/or contacts appropriate officials for appropriate applications.

• **Oversees and ensures that the maintenance and processing of vacation and sick leave requests, leave without pay, family leave, military leave, etc. are in compliance with collective bargaining agreements and administrative procedures.

• Replies to inquiries and resolves any discrepancies with employees, supervisors, deans, etc.

• Audits G-2’s for college personnel. Ensures that copies of G-2’s are accurate and sent to the appropriate officials for action.

• **Oversees the review & processing of compensation for employee fringe, D-55, D-56, meals, temporary assignment, etc. Ensures that forms and documents are sent to the appropriate offices on a timely basis to comply with collective bargaining agreements.

• **Responsible for overseeing the leave share program. Ensures processing is in compliance with all pertinent rules and regulations, administrative procedures and collective bargaining agreement.

• May assist with workers' compensation and Temporary Disability Insurance (TDI)

• Administers rules and regulations, and develops campus policies and procedures for the Student Employment and Cooperative Education (SECE) program. Oversees the processing of student appointments.

• Assists in developing and writing student assistant position descriptions. Establishes and/or classifies position classifications and pay. Reviews requests for pay increment and/or promotion.

• Responds to inquiries regarding benefits, e.g., pay rates for holidays, overtime, night differential, leaves, temporary assignments, etc. in accordance with collective bargaining agreements, personnel policies and procedures, rules and regulations.

• Initiates, develops and prepares customized summary reports as needed using software such as PeopleSoft, MS Excel, Google Sheets etc.

• **Manages the maintenance of official personnel files for all employees. Disposes, archives and/ or transfers records in accordance with established rules and regulations. Manages general email account of the department.

• **This position is assigned to effectively manage all aspects of human resources services for assigned employees, prospective and former employees and assists in unassigned areas and employees to provide professional, personalized and efficient services.

• Other duties as assigned

Minimum Qualifications

• Possession of a baccalaureate degree in Business Administration, Human Resources Management, Management, Public Administration or related field and 1 year(s) of progressively responsible professional experience with responsibilities for human resources management; or any equivalent combination of education and/or professional work experience that provides the required education, knowledge, skills and abilities as indicated.

• Functional knowledge of principles, practices and techniques in the area of human resources management demonstrated by knowledge, understanding and ability to apply concepts, terminology.

• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with human resources management.

• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the areas of human resources.

• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

• Demonstrated ability to operate a personal computer and apply word processing software such as Microsoft Word, Excel, Adobe Acrobat, and other commonly used software.

• Demonstrated ability to prioritize and complete multiple tasks with conflicting deadlines.

• Demonstrated ability to analyze, interpret, and use sound logic and judgment when applying policies and procedures.

• Demonstrated ability to produce work that is detail oriented, accurate, neat, and organized and must be able to follow up on assigned tasks through satisfactory completion

Desirable Qualifications

• Knowledge of a wide range of employee benefits.

• Strong background and experience working with a computerized human resources information system such as PeopleSoft, Office Package, ADP, NeoGov, SAP, etc.

• Evidence of ability to effectively perform work under conditions of multiple priorities, deadlines, and interruptions.

• Familiarity and experience with UH policies and procedures and preferably experience with UH accounting, and personnel systems.

• Evidence of strong organizational skills, communication skills, and interpersonal skills.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED (Read the "To Apply" section carefully)

 

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:

1. Cover letter;

2. Resume;

3. The names and contact information (telephone number and email addresses) of at least three professional references; and

4. Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.

• Academic record/grade summaries will NOT be accepted 

• Diplomas and copies will NOT be accepted

 

Incomplete applications will NOT be considered.

 

NOTE:  

• The application will be incomplete if materials are unreadable, illegible, password protected, missing, or corrupted; therefore, late or incomplete applications will not be considered.  All requested documents/information become the property of Kapi‘olani Community College and will not be returned.

• Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number, date of birth, etc.).

• Applications lacking copies of transcripts will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date.

• If you have not applied for a position before using NEOGOV, you will need to create an account.

 

Inquires: Kapi'olani Community College HR Department, kapcchr@hawaii.edu

 

 

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: 

http://www.hawaii.edu/offices/eeo/eeo-coordinators/

 

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

 

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus 

Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

 

In accordance with Article 10 of Unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

 

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA).  Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly.  Determination of requests for reasonable accommodation will be made on a case-by-case basis.  For further information, please refer to the following link: 

www.hawaii.edu/offices/eeo/accommodation-request/ 

 

Kapi'olani Community College does not discriminate on the basis of age, race, sex, color, national origin, or disability in its programs and activities. For more information or inquiries regarding these policies, contact Section 504 Coordinator, (808) 734-9575, 4303 Diamond Head Road, 'Ilima 209, Honolulu, HI 96816; Title IX Coordinator, (808) 734-9542, 4303 Diamond Head Road, 'Iliahi 116  

 

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