The Office of Contracts and Grants oversees post-award administration for NC State University. Contracts and Grants staff supports department and college Research Administrators, faculty, and staff by managing the cornerstones of Post-Award Administration, including project ID setup, deposits, invoicing, letter of credit draws, accounts receivable, financial reports to sponsors, new award/attribute review, audit coordination, prior approval request approvals, regulatory checklists, effort reporting and general compliance oversight.

Develop and provide post-award operational training to internal staff members and campus customers to ensure understanding of sponsored award processes/procedures in order to enhance a compliant post-award environment and reduce financial risk to NC State University. Perform new award reviews to ensure sponsor terms/conditions are reasonable and financial recovery of costs can be obtained in the best interest of the University. Serve as a point of contact for unit Fiscal Managers regarding internal training and/or daily operational feedback in the management of all types of sponsored awards.

Assist in the review of financial reporting packages and quarterly cash balance reports to external Sponsors to ensure accuracy and timeliness in reporting. Assist in the recovery of accounts receivable issues over 120 days old with direct involvement by the Director of Contracts and Grants. Manage the workflow of Fiscal Manager ( Account/Journey or Accountant II) positions to ensure accuracy in post-award administration of various agencies and timeliness in post-award activities assigned to the position. Development and maintenance of the internal web site that house detailed procedures and processes critical to the management of sponsored awards. Make presentations at various meetings of Research Administration professionals at the request of or in the absence of the Assistance Directors (Q&A, RSC, ROC, etc.).

Provide guidance for the review and approval of Financial Reporting Packages and Final Invoices/Report. Supervise and provide daily oversight, training, and guidance for Fiscal Managers and/or Strategic Partner Accountants. Responsible for the overall budgetary control and post-award compliance with all federal, state, sponsor, and University regulation including periodic review, analysis, and follow-up of sponsored award activities, budget analysis, cash management and accounts receivable follow-up, invoicing, financial reporting and project close-out. Monitor and reconcile budgets and expenditures to ensure financial integrity and compliance with award terms and conditions.

Provide support and regulatory information to the Principal Investigator (PI)and the College research administrative personnel. Analyze cash flow, including reconciliation to the general ledger, management of Letter of Credit balances, monitor accounts receivable, and follow the University’s cash management policy through prompt invoicing and routine follow-up on outstanding receivables. Review and analyze cost sharing/matching, property management, and procurement standards for regulatory compliance based upon award terms and conditions.

Maintain a regimented program of post-award review as required by the agency to ensure proper level of P.I. effort, approval of equipment purchases if necessary, re-budgeting issues, and cost sharing documentation. Modify the data in the Financials accounting system master file to reflect contract modifications and budget revisions. Assist auditors during audits and assist the Assistant Directors in resolving problems involving questioned costs.

Complete other tasks as assigned.

Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

- Ability to lead and motivate a team.
- Ability to develop and provide Post Award Operational Training to staff and customers

- Advanced knowledge of accounting processes and concepts.

- Ability to work independently and under pressure in an effective and efficient manner requiring minimal supervision.

- Possess excellent analytical and verbal/written communication skills.

- Strong attention to detail.

- Ability to take initiative and identify and recommend process improvements with a focus on increasing efficiency and customer service.

- Ability to mitigate/resolve situations to customer satisfaction.

- Strong computer skills including Word, Access, Excel and the Windows environment.

- Previous supervisory experience.
- Prior experience developing training materials and delivering training to a diverse audience.
- Knowledge of the University and State financial processes.
- Experience/knowledge of PeopleSoft financial actions.
- Experience/knowledge of Cost Accounting Standards, Uniform Guidance, and Federal Acquisition Regulations.

None

Please provide the following information for at least three references: the person’s name, job title, company, phone number and email address.

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.