Office Manager, Human Resources
Job Description
Full job description
TITLE: Office Manager - Human Resources
POSITION NO.: P02852
SECTION: Administrative Services/Human Resources
HIRING SALARY: $32,505.36 - $35,599.88 annually; all salary calculations to start at the minimum salary
HOURS: 8:00 AM – 5:00 PM, Monday - Friday
CONTACT: Human Resources (850) 201-8510 or via email at
hr@tcc.fl.edu
MAJOR FUNCTION: The Office Manager will be located in Human Resources and report to the Director. The Office Manager will be directly responsible for providing administrative support and assistance to the HR management team in serving TCC’s employees.
Primary duties will include, but are not limited to:
Administrative and Operational Support:
- Coordinate day-to-day administrative tasks such as scheduling meetings, trainings and events. Maintain HR Office calendar, coordinate travel; oversee the department’s budget, create invoices, purchase orders and create receipts; order office supplies and track office inventory. Provide administrative and operational support and assistance to the HR management team. Manage the College’s Human Resources mailbox. Respond to emails as required and route to the appropriate representative.
- Assist recruitment team with pre hire activities such as fingerprinting, communicating with applicants, responding emails and coordinating first day appointments with recruitment specialists.
- Create tickets using the College’s ticketing system regarding Facilities and Information Technology requests as required.
Records Management:
- Responsible for coordinating all public record requests related to Human Resource documents. Serves as HR’s Record Custodian and monitors requests for information. Periodically reviews the record deposition schedule to ensure all HR records are being handled in accordance with the schedule. Coordinates with vendors to ensure proper disposal of records. Scans, indexes, and archives employee personnel files. Creates file folders and organizes documents as requested. Retrieves personnel files as needed Ensures HR File Room is properly maintained and organized.
Supervisory and Administrative Coordination:
- Coordinate the schedule of administrative personnel and serves as a back-up as needed. Train, supervise, direct, and evaluate the workload of support staff. Work closely with team to ensure office coverage. Collaborate with administrative personnel to develop effective working relationships
Event Planning and Coordination:
- Organize and manage employee events including but not limited to Bring Your Daughters and Sons to Work Day, Employee Appreciation Day, Professional Development Day, New Employee Orientation and the Benefit Fair. Develops detailed event plans, timelines, and budgets to ensure successful execution of all events. Coordinate logistics, including catering, room selection and resources needed. Work closely with the manager staff to coordinate the purchase of goods and services for special events.
MINIMUM TRAINING/EXPERIENCE: Graduation from a standard high school or equivalency diploma and five years of progressively responsible secretarial and/or clerical experience of which one year must have been at a supervisory level; or an equivalent combination of education and experience.
SUCCESSFUL APPLICANTS WILL DEMONSTRATE THE FOLLOWING: Knowledge of labor and employment laws, rules and regulations; knowledge and understanding of College organization, goals and objectives, policies and procedures. Excellent organizational and communication skills (both oral and written); knowledge of office equipment and business practices; knowledge and proficient skill in Microsoft Office programs, specifically, Word, Excel, PowerPoint, and Visio. Ability to: read, analyze and interpret College policies and procedures; respond to common inquiries or complaints from customers, regulatory agencies, or members of the community; define problems, collect data, establish facts, draw valid conclusions and present information effectively; handle confidential information with discretion; work in a fast-paced, multi-cultural environment.
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