Job Description

Posting Number

Internal Recruitment

Working Title

Anticipated Hiring Range

Work Schedule

Job Location

Department

About the Department

Essential Job Duties

• Directing and administering the financial and administrative elements of the Center. The complex nature of our funding sources requires the person to monitor the financial resources of the Center on a consistent basis. This position will be responsible for reconciling all funding projects as well as produce a financial summary and forecasting report for the Co-directors and leadership.
• Oversee and manage the budgeting, subcontracting, accounting, and reporting to ensure compliance (Federal Uniform Guidance) with institutional and research sponsor rules and regulations
• Responsible for all pre- and post-award management to include entering PINS records, providing budget support to PIs in pre-award stage, managing close-outs, PMR’s (project modification requests), Chartfield Requests, performing cost share setups and effort reporting when applicable
• Evaluates and interprets university policies to assure the Center policies and procedures are in compliance with federal regulations and do not jeopardize the university’s participation in Federal programs
• Monitors the financial budget and spending of all sub-awards and sub accounts off the prime account, which will require intentional collaboration and communication with financial points of contacts at partner institutions, members and collaborating departments as well as PIs
• Processes journal vouchers, financial reporting preparations, revenue, expense and payroll auditing, ad hoc reporting and other duties as assigned
• Acts as liaison to many University Offices including but not limited to Contracts and Grants (C&G), the Office of Sponsored Programs and Regulatory Compliance Services (SPARCS), the Office of Research Commercialization, etc.
• Contributes to the preparation of the Annual Report for the Center and its members, and solely responsible for collection and presentation of all financial data
• Compiles any requested financial information with the approval of the Co-Directors and/or Authorized Organizational Representative(s), communicates that information to appropriate parties (internal and external)
• Oversees budget analysis, payment of invoices and rebudgets/PMRs for the Center’s research efforts (supporting the programs, development needs, projects and other strategically identified productivity needs)
• Forecasting throughout each Project Year to ensure a predictable and manageable Project-year-end close on ledger 5 account(s)
• Forecasting throughout each Fiscal Year to ensure a predictable and manageable fiscal-year-close on ledger 2 account(s)
• Lead quarterly reviews of the Center’s financials with the College of Engineering financial team and the Center’s Leadership (as needed)
• Provides a financial summary and forecast to the Center Leadership on a monthly basis, interprets the data, and makes clear recommendations to ensure proper financial management.
• Oversees the preparation of financial tables for the Annual Report for the Center

Other Responsibilities

• Helping with some HR functions
• Helping with Center events (as part of the staff team)
• Help with travel reservations for Center’s leadership team
• Getting quotes and ordering supplies and equipment required by the Center. Navigating orders through Marketplace and the sole-sourcing process.

Minimum Education and Experience

• Graduation from a four-year college or university including 12 hours of accounting. Graduation from a two-year college with a degree in accounting; or graduation from a two year college with an associate degree in accounting; or graduation from a two year college with a degree in business or closely-related area with 12 hrs of accounting; or an equivalent combination of training and experience

Other Required Qualifications

• Excellent interpersonal and communication skills
• Ability to convey and communicate in a professional manner to a broad audience including executives, academic administrators, faculty, staff, and external parties
• Ability to manage and complete multiple tasks or projects to meet critical deadlines and manage workflow in a timely manner
• Excellent organizational skills and strong attention to detail
• High level of knowledge and experience with Microsoft Excel and Word, or similar software
• Previous experience in a role with financial management responsibilities
• Ability to independently respond to and resolve questions, concerns and problems. Must be able to address business needs of the Center based on requests from Center Leadership without direct accounting supervision
• Must be able to design and deliver effective, accurate and user-friendly reports in a time-efficient manner

Preferred Qualifications

• Experience processing small purchase vouchers, journals, market place orders and purchase requisitions
• Knowledge of NCSU funding sources including spending guidelines
• Experience with P-card reconciliation and monthly account statements
• Experience with processing travel reimbursements and deposits
• Knowledge of UG – Uniform Guidance and CAS – Cost Accounting Standards
• Experience in a role related to management of Center-level business operations in an academic organization
• Experience in a role related to management of sponsored research contracts in an academic organization

Required License(s) or Certification(s)

Valid NC Driver's License required

Commercial Driver's License required

Job Open Date

Anticipated Close Date

Special Instructions to Applicants

Position Number

Position Type

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

Appointment

Mandatory Designation - Adverse Weather

Mandatory Designation - Emergency Events

Department ID

AA/EEO

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