The Advancement Events Assistant works under the direction of the Associate Director of Advancement Events and is responsible for coordinating and managing assigned projects related to the planning and execution of advancement events. Duties may include but are not limited to: ticket and RSVP management, student project oversight, administrative support, event logistics management as assigned, space reservations for events, vendor ordering and payment, create and manage timleines for event marketing inlcuding invitations, emails, social media, and websites. Event mailing preparations, answering phones for the advancement office, and other projects as assigned.  Assist in management of on site event logistics inlcuding set up, registrtion, and breakdowns with vendors. Night and weekend work may be required as the event schedule dictates, daily office hours may be adjusted to accommodate those needs.

Salem State University values and appreciates diversity in all its forms and endeavors to create a space that reflects the campus community population which it serves. Our students come to Salem State University from 38 states and 48 countries and reflect the demographics of the greater Boston community in which we live. We are passionate about providing an experience for them and our fellow staff and faculty, where everyone can feel supported while they explore, learn, and celebrate their identities, similarities, and differences. We invite you to become a member of our community.

1. Knowledge of the principles and practices of event management
2. Strong organizational skills and working with multiple teams within the University.
3. Proficiency in customer service and in interpersonal and organizational communication.
4. Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher-level staff and/or management.
5. Ability to work independently or as part of a team when required
6. Self-starter with the ability to be proactive and set priorities in a fast-paced environment.
7. Knowledge, skill and abilities in special events area, and interactions with vendors and the public.
8. Knowledge of database management and spreadsheet applications in conformity with standardized software.
9. Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
10. Ability to maintain confidential information and material is critically important

Please enter no more than 5 items under the Required and Preferred Qualications.

Required Qualifications:

• Proficiency in Windows/Microsoft Office computer applications.
• Knowledge of the principles and practices of office and event management
• Strong organizational skills and working with multiple teams within the University.
• Proficiency in customer service and in interpersonal and organizational communication.
• Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher-level staff and/or management.
• Ability to work independently or as part of a team when required
• Self-starter with the ability to be proactive and set priorities in a fast-paced environment.
• Knowledge, skill and abilities in special events area, and interactions with vendors and the public.
• Knowledge of database management and spreadsheet applications in conformity with standardized software.
• Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
• Ability to maintain confidential information and material is critically importan

• Preferred Qualifications:

  • Bachelor's Degree preferably in communications, events or related field.

  Knowledge of Raisers’ Edge and ticketing databases 

  Previous work in events

  Previous experience in the management of volunteers

  Previous public speaking experience

Application Instructions:

Please apply online and attach a resume and cover letter. Application review will begin immediately and continue until an adequate pool is developed. 

Employment is contingent upon a completed background and CORI check satisfactory to the university

Working Conditions:

This is a in person position with on-campus, in-person responsibilities which may require ocasional/frequent/regular work on evenings and weekends.

Salem State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employees with disabilities. For accommodation information or requests please email eo-hr@salemstate.edu.

Please note: Contracted positions are part-time and non-benefitted. All candidates must have legal authorization to work in the United States. Contracted positions are not eligible for H1B Visa sponsorship.

EEO Statement:

Salem State University is an equal opportunity/affirmative action employer. Persons of color, women and persons with disabilities are strongly urged to apply.