Tax and Accounting Firm Administrative Assistant
Job Description
Libock & Associates has an exciting opportunity for a dynamic, experienced, and self-motivated Administrative Assistant to join our growing team.
The ideal candidate will have at least three years of well-rounded experience in an administrative assistant or project coordination role; Candidates with professional services firm experience preferred. Successful candidates will be relationship oriented, efficient, critical thinkers with superior attention to detail, organizational and communication skills.
DESCRIPTION
- Perform clerical duties, including answering phone calls, responding to emails, and maintaining files and documents.
- Manage calendars and schedule appointments and meetings.
- Coordinate tax work papers and tax return assembly.
- Conducts thorough and accurate review of applicable paperwork.
- Handle confidential and sensitive information.
- Responsible for overall document organization including scanning and storage.
- Process tax returns - paper and electronically.
- Submit electronic registrations/filings and track acceptances.
- Works well independently with limited supervision.
- Uses strategic thinking to complete multiple tasks.
- Support process improvements and improved working conditions.
- Willing to work other overtime to meet high volume demands.
- Work closely with the Tax Operations team to keep the Tax Dept and tax season running smoothly.
- Performs other work-related activities as assigned.
QUALIFICATIONS
- Must be able to effectively handle heavy volume of paperwork at one time.
- Ability to communicate both orally and in writing in a professional manner.
- Accuracy and the ability to handle responsibility with limited supervision.
- High standard of integrity.
- Demonstrates excellent organizational skills, attention to detail, time management, task oriented, good interpersonal skills. Patience, perseverance, and follow-through skills.
- Ability to handle conflict and difficult situations.
- Ability to prioritize and handle multiple demands successfully.
- Must be able to plan for and meet multiple deadlines.
- Ability to use all office equipment.
- Working knowledge of CCH Axcess and Workflow.
- Knowledge of advanced computer skills including Microsoft Word, Excel, Teams, Outlook, Adobe Pro and Google Suite applications.
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- Monday to Friday
- Weekends as needed
Ability to Relocate:
- Fort Lee, NJ 07024: Relocate before starting work (Required)
Work Location: In person
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