Research Program Coordinator
Job Description
We are seeking a Research Program Coordinator who will be involved in the conduct of clinical research studies in the Division of Pulmonary and Critical Care Medicine. Work on clinical studies requires a high level of knowledge and coordination and involves patient interaction and data management.
Specific Duties & Responsibilities
- Monitor compliance with data quality assurance and quality control goals of clinical studies and follow all written and unwritten study practices, procedures and protocols.
- Maintain detailed working knowledge of assigned protocols; design and compile materials which aid investigators and other research staff in complying with protocol requirements.
- Ensure accuracy and timeliness of data collection entry, management and analyses.
- Perform data entry, management and calculations, and analyses using Excel spreadsheets and Access databases for various studies.
- Abstract patient clinical and demographic data from a variety of sources (including paper and electronic medical records from multiple study sites and multiple electronic platforms) and enter into a CRF, tracking spreadsheet or database.
- Conduct standardized assessments of patients via in-patient, clinic or home visits.
- Administer standardized surveys to research subjects or their proxies via phone, or via in- patient, clinic or home visits.
- Orient and train new staff and students on study procedures.
- Work with study team members to prioritize workflow for optimizing efficiency and productivity.
- Anticipate and respond to staff and research subjects’ needs based on awareness of routine and repeated job functions.
- Perform basic analysis of research data.
- Performs literature searches and organize data for research, presentations, and publications.
- Interact regularly with study team members regarding data management and status and progress of ongoing studies.
- Actively communicate and update supervising study coordinators and/or investigators on patient enrollment and data collection status via verbal and written communication
- Utilize good clinical research practices.
- Assist in preparation of data and reports for IRB, funding agencies, and other research sponsors.
- Write summary reports for specific studies.
- Schedule patients’ appointments and follow-up visits/phone calls at the appropriate time to assure completion of protocol requirements.
- Prepare and submit annual renewal requests and amendments according to institutional guidelines.
- Call patients with reminders of their appointments.
- Maintain logs of patient screening, surveys and visits.
- Maintain compliance with HIPAA and IRB regulations and guidelines.
- Attend regular research group meetings (weekly or monthly)
- Communicate with study sponsors, coordinators and collaborators.
- Escort patients through hospital during their research visit; set up and take down equipment for patient testing.
- Organize, create and maintain clinical research charts and maintains filing system for electronic and paper-based research records.
- Coordinate the collection and documentation of patient information for research purposes.
- Establish calendar of various tasks and coordinates logistics for successful completion of the studies.
- Verify patient eligibility for studies. Identifies study participants and is involved in their recruitment process on various clinical trials.
- Explain protocol procedures and obtain informed consent.
- Document adverse events and protocol deviations.
- Prepare weekly report of work hours and activities for review by supervisor.
Special Knowledge, Skills, & Abilities
- All IRB-required courses must be completed, and appropriate exams passed with necessary certification within 2 weeks of start date.
- Excellent verbal communication skills and good written communication skills.
- Attention to detail.
- Strong interpersonal skills and excellent organizational and time management skills required.
- Ability to work independently and manage multiple tasks, detail oriented, self-motivated, strong interpersonal skills,
- Ability to use personal computer, proficiency in Microsoft Word and Excel.
Physical Requirements:
- Sitting in a seated position for extended periods of time.
- Standing and/or walking for extended periods of time.
- Assisting patients during evaluations within crowded clinical environment.
- Reaching by extending hand(s) or arm(s) in any direction.
- Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
- Communication skills using the spoken word.
- Ability to move about.
- Ability to lift 20 lbs.
Minimum Qualifications
- Bachelor's Degree in related discipline.
- Proficiency in Microsoft Word and Excel.
- Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Database and spreadsheet knowledge.
Classified Title: Research Program Coordinator
Job Posting Title (Working Title): Research Program Coordinator
Role/Level/Range: ACRO40/E/02/CB
Starting Salary Range: Min $17.00 - max $23.00 HRLY ($34,840 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:30 AM - 5:00 PM
Exempt Status: Non-Exempt
Location: School of Medicine - East Baltimore Campus
Department name: 10002817-SOM DOM Pulmonary
Personnel area: School of Medicine
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