Director of Facilities and Planning

Taft College

Job Description


Director of Facilities and Planning
Priority Application Deadline: January 2, 2024. Position will remain open until filled.
Anticipated start date March 18, 2024
Under general direction, organizes, directs, coordinates and integrates the planning process for construction of all District facilities and landscaped areas, including long- and short-term facilities planning; updates to the District's Five-Year State Capital Outlay Program; provides expert professional assistance and guidance to District and college management on a wide range of infrastructure planning issues; ensures compliance with state and federal regulations, policies and procedures; prepares and
maintains the department budget. Performs related duties as assigned.
  • Administer and supervise all phases related to maintenance, custodial, grounds, facilities planning, safety and health hazards.
  • Responsible for the development of plans, specifications, bid documents and related materials; evaluate bids and recommend award of contracts for capital outlay projects, equipment, and major repairs.
  • Responsible for the review of all bid/proposal document for all construction projects, repairs, maintenance, and purchase of equipment throughout the District; ensuring that Public Contract Code(PCC) and California Uniform Public Construction Cost Accounting Act (CUPCCAA) requirements are met.
  • Responsible for the preparation and development of budgets for maintenance, custodial, grounds, warehouse, deferred maintenance, and one-time funded projects; review and approve maintenance and operations requisitions within budgetary limitations.
  • Provide technical expertise, information, and assistance regarding assigned functions; supervise skilled workers in the performance of new construction, major repairs, and alterations of District facilities.
  • Responsible for the development of plans and specifications for work to be completed; review cost estimates submitted by outside contractors; recommend or determine equipment and materials to be purchased.
  • Communicate with other administrators, vendors, State and government agencies, and contractors to coordinate activities and programs, resolve issues and conflicts and exchange information.
  • Inspect buildings, equipment and grounds for fire, safety and health hazards; recommend or require proper elimination of hazards; management of hazardous materials; inspect buildings relative to energy usage and savings; evaluate and recommend cost-saving methods.
  • Communicate and work with staff, consultants, engineers, architects, and contractors to assist and help ensure compliance with the specified scope of projects and assist with the construction design.
  • Assist with the development, review, maintenance, and monitoring of production of capital improvement contract documents, including design calculations and sketches, construction drawings, and cost estimates for building and facilities construction projects. Assist with the review and interpretation of design drawings, blueprints, and specifications for accuracy. Make recommendations for corrections and determine if specifications are within the District’s standards.
  • Assist with project planning and construction operations of the District’s capital construction projects and submit appropriate reports to the Chancellor’s Office (i.e. FUSION).
  • Coordinate with project closeout processes, including ensuring operations/maintenance manuals, recording (as-built) drawings, and recording of warranties. Perform final inspection of completed projects and contract work for accuracy and completeness. Maintain schematic drawings of all infrastructures related to all district facilities.
  • Coordinate construction activities and requirements with contractors, engineers, architects, consultants, and outside agencies, as well as between department units and district officials. Initiate and participate in communications and problem solving.
  • Supervise and evaluate the performance of assigned staff in accordance with District guidelines, personnel policy and procedures, and collective bargaining contracts; participate in screening committee meetings and other committees as necessary; plan, coordinate and arrange for appropriate training of staff. (Operations Supervisor).
  • Utilize Maintenance Management Software (i.e., School Dude, IssueTrak) to plan and implement a systematic program of preventative maintenance; establish priorities for maintenance and special projects; develop procedures to ensure that routine and emergency maintenance needs are resolved. (Operations Supervisor).
  • Ensure compliance with laws, codes, regulations, and health and safety precautions related to maintenance and operations activities.
  • Maintain inventory records of fixed assets; prepare documentation, evaluate and coordinate disposition of surplus property. (Operations Supervisor).
  • Plan, coordinate and direct key control and key inventory systems. (Operations Supervisor).
  • Attend, conduct and participate in meetings, seminars, committees and conferences.
  • Must be available for, and respond to, call-ins during off hours and weekends as requested.
  • Perform other related duties as assigned.
Education and Experience :
  • Associate of Arts degree or equivalent in related field and five (5) years of increasingly responsible maintenance, operations, and facilities experience including three (3) years in a supervisorial capacity. OR
  • High school diploma or equivalent and seven (7) years of increasingly responsible maintenance, operations, and facilities experience including five (5) years in a supervisorial capacity.
  • Sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students.
  • Valid California driver’s license, or the ability to obtain one within 90 days of hire.
  • Bachelor’s degree in related field;
  • Prior operations, facilities or planning experience in a community college setting.
Knowledge of :
Requirements of maintaining building, facilities and equipment in good repair.
Proper methods, materials, tools, technology and equipment used in the building maintenance trades.
Operation, use and care of specialized equipment used in maintenance trades.
Technical aspects of the building maintenance trades.
Proper methods and procedures related to the handling and disposal of hazardous material.
Health and Safety regulations and procedures.
California Agricultural Pesticide regulations.
Building and Fire Codes.
Applicable laws, codes, regulations, policies and procedures.
California Uniform Public Construction Cost Accounting Act (CUPCCAA)
Budget preparation and control.
Cost analysis techniques.
Contract preparation and administration.
Record-keeping techniques.
Computer applications, such as word processing, email and spreadsheets.
Ability to :
Plan, organize and oversee skilled trade and journey-level employees involved in construction projects and maintenance and repair of buildings and equipment.
Inspect facilities for maintenance and repair needs.
Perform journey-level building and equipment maintenance work involving a variety of trades.
Inspect facilities for maintenance and repair needs and fire, safety and health hazards.
Operate a vehicle and a wide variety of power equipment and hand tools related to the building trades.
Train, supervise and evaluate personnel.
Establish and maintain cooperative and effective working relationships with others.
Communicate effectively both orally and in writing.
Maintain records and prepare reports.
Work independently with little direction.
  • Vision sufficient to read documents and computer terminal displays.
  • Speech and hearing to communicate in person or by telephone.
  • Manual dexterity sufficient to operate point of sale system and other bookstore equipment.
  • Ability to stand for extended periods of time.
  • Physical strength and mobility to lift and carry up to 50 pounds of merchandise.
  • Ability to stoop, reach and climb to pack, unpack, sort, shelve, and pull books and merchandise.
Reasonable accommodations will be made for candidates with physical disabilities.
This position is Grade 20 on the Administrator Salary Schedule, with a range of $125,550-$143,956 annually. This is a 12 month, full-time position and is eligible for participation in the District's benefit plans.
  • Resume.
  • Completed application.
  • Cover Letter.
  • Contact information for three professional references, including your most recent supervisor.
The West Kern Community College District is committed to the principles of equal employment opportunity. The District is dedicated to a policy of nondiscrimination and, as such, is an equal opportunity employer. Veterans, women, minorities, and people with disabilities are encouraged to apply. This employer participates in E-Verify.

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